The administrative meeting of the Board of Supervisors, held in the Township Building, was called to order at 8:30 am.  In attendance were: Supervisors Ken Miller, Claire Quinn, and Zoë Perkins; also in attendance was Township Manager, Allen Heist.

Fire Companies – Incident Reimbursement:  Question was raised as to whether this is the appropriate process for the fire companies to employ in offsetting their expenses.  The Board did not want to approve a “blind” ordinance, but preferred to include some figures.  It was noted that difficulty arises because there is no “universal fee schedule.”  Kimberton suggested the possibility of increasing the initial funding instead of billing for the offsetting of incident costs.  Another possibility would be including verbiage in the ordinance about not billing more than the insurance policy covers.  The rewording was thought to be the better approach.  Allen Heist will reword the Ordinance and place it on the Agenda for the May 13^th evening Board of Supervisors meeting.

Ludwigs Corner Fire Company – Route 100 Bypass:  Regarding the plan for property in front of the Ludwigs Corner Fire Company.  Allen Heist displayed the latest plans for review by the Board and the fire company representative. The Township would like some acknowledgment that Nantmeal Road will be straightened in the area coming out to Route 100.  Ken Miller inquired as to the fire company's possible interest if Township were able to secure extra ground from the builder.  The fire company representative indicated that he saw no possible objection to the idea from the company, and didn't believe they would turn down extra ground.  The fire company would put any concerns or questions in a letter to the Board.

Mackey/Lexus – Traffic Study:  At present there are no studies or formal plans regarding the Lexus dealership, only a telephone call from their attorney inquiring as to whether the Township would allow the Township Engineer to prepare the study on behalf of both parties.  In the past the Township has always elected to have separate engineering studies. The Board was in agreement that the Township would not want to allow the Township Engineer's study to be utilized by both sides.  Allen Heist will check with Robert Widemen as to zoning issues, and as to whether this matter is not first an issue for the Zoning Hearing Board.

Hankin:  Regarding the comments from Allan Greenwood delivered this a.m.:   1) Hankin has no problem changing the word "approve" to "consent;" 2) The number 41 is correct; 3) $2850 x 41 units is agreed; 4) Regarding the Township receiving a check before each unit is issued, Hankin would prefer a letter of credit, and increasing the amount of the letter of credit with each new unit.  That option seemed to work well with the Board;  5) Eight-month period tied to use and occupancy permit.  Resolution:  Estimated flow number has to be changed, Hankin attorney, Whitmer, will make changes.  Supervisor Perkins made motion to adopt resolution and agreement as amended; Supervisor Quinn offered the second; a vote was taken and the motion was unanimously carried. 

Hankin attorney Whitmer raised the question of the conditional use decision regarding Westover Lane & Fellowship Road's need for improvement and repaving and crediting these costs against the impact fees.   Hankin now has an estimate of $177,000.   Concern was expressed by the Board that charging back the repair fees to Westover/Fellowship may exceed the total collected for impact fees and there is no reference in the land development agreement as to what would happen in that case.  The Board of Supervisors will investigate the matter and address the issue again at their May 6 meeting.  

Trails:  Will get plans to Supervisor Perkins for delivery to Land Trust for their review. 

Connection Road Conversion:  The Board of Supervisors will discuss further and address the matter again at their May 6 meeting.

E&S Inspection Report:  Robert Wideman unaware of any other issues.  Inspection on March 28.

Library:  Groundbreaking on May 29; probably looking at 10-month period till completion.

Road Widening/Easement Agreements From Property Owners Along Route 100 for Improvements To Be Done:  PennDOT requiring Township to sign off on paperwork received from each of the owners contacted.

Griendling & Fry– Public Records Request:  Allen Heist's understanding is that the Township can charge for pulling and copying information; he will discuss with solicitors Greenwood and Crawford to determine what charges could be levied.  Board expressed the opinion that unless it is burdensome to office staff, we should probably do this as a public service. 

Ordinance Amendments:  Advertisement was set to go in for May 28, however, after changes are made to the amendments Township will need to reissue order to advertise for June 10.  Supervisor Perkins made motion to reissue order to advertise once corrections are made, Supervisor Quinn gave the second, a vote was taken and the motion was unanimously carried.

Seibert Subdivision Extension Request:  Supervisor Perkins made a motion to approve the extension request, Supervisor Quinn offered the second, a vote was taken and the motion carried with a unanimous vote. 

Flowing Springs Road Bridge:  Construction starting April 29; the project should take about two months to complete.

Computer for Township Zoning Officer:  Allen Heist will investigate cost estimates.

Trail Plan for Toll:  The Board was in agreement with Supervisor Quinn that it might be a good idea if Pam Brown, or her designated surrogate, worked along with Pat Therkel on reviewing these plans.

Matthew Upson:  The subject of paying for the services of McBride-Shoppa was brought up for discussion.  It was noted that Matthew Upson would be comfortable with taking over this responsibility. 

David Monteith/E&S Office Equipment Needs:  Costs will be approximately $1,000.  Supervisor Perkins made motion to authorize ordering supplies they need as outlined in paperwork, Supervisor Quinn offered the second, a vote was taken and the motion was unanimously carried.

Bills List/Cremers, Morris, Greenwood & Groft Tractor & Equipment:  Supervisor Perkins made a motion to approve bills as submitted, Supervisor Quinn seconded motion, a vote was taken and the motion was unanimously carried.

Adjournment

Business being concluded the meeting was adjourned at 10:10 am.  The next scheduled administrative meeting of the Board of Supervisors is set for May 6, commencing at 8:30 a.m.

Respectfully submitted,

Gerry Echevarria
Township Secretary