The regular meeting of the West Vincent Township Board of Supervisors was held on the above date at the Township Building. Chairman Kenneth Miller called the meeting to order at 7:35 p.m.; others in attendance were Supervisors Zoë Perkins and Karl Brachwitz; Township Manager Allen Heist and Solicitor Allan Greenwood.

Bid Award:

• Bid proposals were received March 15, 1999 for repair to an existing culvert on Davis Lane and reviewed by Bob Flinchbaugh, Alternate Engineer. The low bidder, Shainline Excavating, Inc. has provided all information required and the bid proposal is considered complete. Motion by Mr. Brachwitz to accept the bid from Shainline Excavating, Inc. in the amount of $13,200.00 for Davis Lane culvert repairs. The motion was seconded by Mrs. Perkins and carried unanimously.

Correspondence:

• Anna May Houck, Chairman of the Board of Auditors, reported the books of the Township Treasurer have been examined and found to be in balance; all funds were correctly accounted for and dispersed. The Annual Audit and Financial Report has been filed on time with the Department of Community & Economic Development and the Clerk of Courts.
• Manager Heist reviewed the following correspondence:
  • TRC Environmental Corporation notified the Board that Columbia Transmission Communications has applied to DEP for an individual NPDES permit. The application was filed for minor earth disturbances in conjunction with their fiber optics project along existing pipeline right of ways.
  • The Occupational Health Center will provide Lyme disease vaccines at a cost of $68.00/dose; three vaccinations over a one-year period are required for optimal protection. The Roadmaster and Road Crew will be surveyed for interest and the Township insurance carrier will be consulted regarding coverage.
  • The Chester County Health Department offers free waste assessments for qualified businesses to identify waste reduction opportunities.
  • The Chester County Library in Exton offers free tours weekly to learn how the library functions and the services available.
  • Mr. Sandland, Transportation Coordinator for the Owen J. Roberts School District, sent a letter requesting the installation of a "Bus Stop Ahead" sign on the northbound lane of Route 100 in the vicinity of Cedar Lane and approximately 100 feet prior to the crest of the hill for traffic traveling North. The Board authorized Manager Heist to write a letter to PennDOT regarding the placement of the sign.

Subdivisions/Land Development/Zoning:

• The Board unanimously acknowledged receipt of an agreement for subdivision review extension to June 30, 1999 for EXXON Corporation upon a motion from Mr. Brachwitz and second from Mrs. Perkins.
• An agreement for subdivision review extension to April 30, 1999 for the Hankin Tract (By-Right) was acknowledged with a motion from Mrs. Perkins and second from Mr. Brachwitz; the motion carried unanimously.
• In response to a letter written by the Township last month (which was a follow-up to a March 1998 letter) regarding the isolation area and viability of Wetherill Estates' supply well #3, DEP has advised that at the time the well permit was issued "a controlled 100 foot radius around the well was only a recommendation in the community water supply manual. Drinking Water Regulations were amended on July 1, 1995 to include a mandatory wellhead protection area for all new community wells. A request to transfer the Wetherill system to the township would not result in a mandatory wellhead protection area, as this action does not involve new source construction."
• Correspondence was received from Southdown Homes and William J. Burke, Esquire regarding a proposed Amendment to the Declaration for Wetherill Estates, which would delete Lot 74 (1066 Bartlett Lane) from the property subject to the Declaration. Areas of concern included: the status of Lot 74 being deed restricted against further subdivision, does the amendment invalidate the original calculations used to gain subdivision approval, and existing easements on the property related to the subdivision. Manager Heist and Solicitor Greenwood will review the approved subdivision plans, the current Declaration language, and the proposed amendment. The attorney for the owners of Lot 74 is also reviewing the language of the amendment; the proposed amendment may be subject to comment by them.
• A revised landscape plan for the Matthews Meadows Spray Irrigation Field has been received; the plan shows an increase in the evergreen screen and reduction in shrubs providing a greater buffering effect. The Township Engineer and EAC will review the landscape plan.
• A memorandum was received from the EAC and Planning Commission requesting the Board to consider amendments to the Zoning Ordinance regarding the voluntary placement of conservation easements on open space/greenway lands and an amendment to the common driveway requirements to allow lot frontage via easement (in addition to street). During their April Work Session, the Planning Commission will discuss an outline of potential amendments and Manager Heist will draft the proposed changes prior to Fronefield Crawford' review.
• The Board unanimously acknowledged receipt of a conditional use application from Lawrence J. Kanavy upon a motion from Mr. Brachwitz and second from Mrs. Perkins; the hearing will be held Monday, May 10, 1999 at 7:30 p.m. The applicant desires to use his property for distribution, sales, and storage of building materials.

Old Business:

• Solicitor Greenwood has reviewed and approves the revised agreement to change the taxing authority of Lot #8 Wyndemere Lake Drive from West Vincent Township to Upper Uwchlan Township. Mrs. Perkins moved that the Board of Supervisors be authorized to execute an agreement authorizing the changing of West Vincent tax parcel 25-7-87.1A (Robert Gregory Property) to an Upper Uwchlan Township tax parcel number under and subject to the stated conditions. The motion was seconded by Mr. Brachwitz and carried unanimously.

New Business:

• Motion by Mr. Brachwitz to approve the purchase of a John Deere F1145 Commercial Front Mower with 72" side discharge deck and attachments totaling $15,985.33 through the state piggyback contract. The motion was seconded by Mrs. Perkins and carried unanimously.
• In response to a request from Camphill Village to hang an overhead banner across a state roadway, a draft resolution was prepared to authorize the erecting, maintaining and removing of signs and banners. The resolution was reviewed and discussion followed regarding permit procedures, proof of insurance, municipal liability and enforcement; the resolution was tabled.
• The Board authorized Manager Heist to write a letter of support to the Supervisors of Charlestown Township opposing the proposed Turnpike Slip Ramp on Route 29. Board Members agree interchanges may accelerate development, encourage more sprawl, and adversely impact surrounding infrastructure.
• Upon a motion from Mrs. Perkins, second from Mr. Brachwitz, unanimous approval was granted to request the Center for Local Government Services to assist the Township Treasurer with computer training to set up the Township accounts; there will be no cost to the Township.

Business from the Floor:

• Pam Shillingford-Brown reported an unregistered, abandoned vehicle in the vicinity of 1116 Jaine Lane. Manager Heist will notify the Police Department and Code Enforcement Officer.
• Wheeler Aman questioned the $15,985.33 purchase price of the John Deere mower and attachments. It was explained that the mower, which will be used for the Township Park/Municipal Complex, was purchased through the state piggyback purchasing program; this eliminates the need for Township bid proposals.

Bills List:

• Mrs. Perkins made a motion to pay the bills on the Bills List dated March 22, 1999; it was seconded by Mr. Brachwitz and carried unanimously.

There being no further business, Mrs. Perkins moved the meeting be adjourned; the motion was seconded by Mr. Brachwitz and the meeting adjourned at 8:40 p.m.

Respectfully Submitted,