The regular meeting of the West Vincent Township Board of Supervisors was held on the above date at the Township Building. Chairman Kenneth Miller called the meeting to order at 7:40 p.m.; others in attendance were Supervisors Zoë Perkins and Karl Brachwitz; Township Manager Allen Heist and Solicitor Allan Greenwood.

Minutes:

• Unanimous approval was granted for minutes of February 8, 15, and 22 with a motion from Mr. Brachwitz and a second from Mrs. Perkins.

Reports:

• Treasurer's Report - Mike Burnley reported the following account balances: General Fund, $120,052.27; State Fund, $5,989.49; Kimberton Sewer Fund, $8,073.10; Road Repair Loan Account, $11,531.02; St. Stephens Greene Water Fund, $7,699.49; St. Stephens Greene Sewer Fund, $24,798.74; and Township Building Construction Fund, $690,495.36.
• Tax Collector - Received from Berkheimer Associates: Delinquent Real Estate Tax, $1,795.78; Debt Service - Road Repair Loan, $1,427.29; and Earned Income Tax, $35,303.07. Received from Chester County: Real Estate Transfer Tax, $9,759.89.
• Building Inspector's Report - In February, 8 building permits and 20 U&O's were issued and 28 inspections conducted; fees totaled $2,520.00.
• Police - The Police Department responded to 60 calls during February. The West Vincent Police are investigating several nighttime burglaries in the area of St. Matthews Road and Route 40l. Anyone with information should contact the Police at 935-2442. The following are suggestions to residents for a safe community: secure all doors and windows before going to bed; remove all keys from vehicles; keep exterior lights on outside your residence; notify the Police Department of any suspicious person or vehicles in the area; if possible, set your alarms prior to going to bed or leaving your residence; and notify a neighbor or friend when leaving on vacation or extended period of time.
• Fire Companies - Ludwigs Corner Fire Company, 3 calls in February.
• Solicitor's Report - Solicitor Greenwood reported working on: the Police Pension Plan Agreement; Ordinance 93-1999, enrolling full-time Police Officers in PMRS; and Ordinance 92-1999, restoring Schoolhouse Lane as a two-way street.

Correspondence:

• Correspondence was received from Suburban Cable notifying the Township of an increase in monthly Basic and Basic/Standard prices effective April 1999. Also, effective April 1, 1999, Disney Channel will become part of the Standard tier of service.
• Pam Shillingford-Brown, EAC Vice Chairperson, reported Larry and Celeste Liss contacted her regarding a recent incident when a pack of foxhounds attacked and killed a family pet. The EAC is responsible for trails protection in the township and fears incidents of this nature will cause landowners to deny access to their property. In response to the incident, a letter was drafted for the Boards review, to the Master of Foxhounds of three local hunt clubs requesting the Hunts to offer solutions and to indicate what course of action will be taken to insure the hounds are under control. Russell Mosteller, Master of Foxhounds of Bellwood Hunt Club, was present and stated that he has spoken with Mr. and Mrs. Liss regarding the tragic and unfortunate incident; the Hunt Club is responding to their concerns and is willing to listen to any suggestions. The Board agreed this is a private property issue, not a Township issue, and advised against sending a letter at this time.

Subdivisions/Land Development/Zoning:

• Michael Matlock was present to review a five-lot, Tier 2 sketch plan for his 18.293 acre property located at Flint and Kimberton Roads and to request a waiver to construct a 10' wide private street. The plan will be revised to relocate the cul-de-sac onto Lot 4 and add a 50' access to Lot 5 to alleviate flag lot status. Supervisors Brachwitz and Perkins indicated a non-binding inclination to favorably consider the waiver request and Mr. Miller refrained from comment.

Old Business:

• As a follow-up to Wheeler Aman's question last month regarding acceptance of dedication of the Kimberbrae Trail Easement, the West Vincent Land Trust has requested the Board to inform Kimberbrae landowners, whose property traverses the "Kimberbrae Trail", that the Land Trust has the capability to accept dedication of the trail. The request was tabled until March 15^th, when a joint meeting will be held to discuss the Township's relationship with the Land Trust and the various tax classifications under Section 509; the Board will then take direction from the Land Trust regarding their request.
• Manager Heist reviewed the four proposals for architectural services submitted for the proposed Township complex. Bids were received from the following firms:

  	Project Total
  P. Richard Frantz	$40,000
  Cathers & Associates, Inc.	$42,800
  G. J. Donovan & Associates	$67,650
  Carnevale Eustis Architects	$71,600

  The Township Engineer recommended narrowing the field to two firms, Cathers & Associates and G.J. Donovan & Associates, interview them, and consider negotiating to lower or better define the construction administration services. Mr. Brachwitz reviewed the proposals and concluded Cathers & Associates had the best scope, a better understanding of what the project involves, and realistic costs. Mrs. Perkins noted between the recommended firms, her preference was Cathers & Associates, a local firm (Malvern versus Doylestown) at a significantly lower cost. The Board authorized Manager Heist to open negotiations with Cathers & Associates, Inc. and proceed in the preparation of a contract. Harry Archinal suggested that the Board does not cut back on design fees for the pre-engineered metal maintenance building; design time will be needed for the structure to fit complimentary to the style and views of the Township complex.

• With a motion from Mr. Brachwitz and a second from Mrs. Perkins, unanimous approval was granted for adopting Ordinance 92-1999, which repeals Ordinance 90-1999 and re-establishes Schoolhouse Lane from Flowing Springs Road to Hollow Road as a two-way street.
• A motion was made by Mr. Brachwitz to adopt Ordinance 93-1999, enrolling all full-time police officers in the PA Municipal Retirement System; the motion was seconded by Mrs. Perkins and carried unanimously. Solicitor Greenwood indicated Ordinance 92-1999 and Ordinance 93-1999 were duly advertised, as required, in the Daily Local News and proof of publications were received.
• Manager Heist, Solicitor Greenwood and Jim Allen, representing the PA Municipal Retirement Board, have reviewed the West Vincent Township Police Pension Plan Agreement; both parties are satisfied with the agreement. Motion by Mr. Brachwitz to enter into agreement with the PA Municipal Retirement Board to establish a police pension plan for all full-time police officers effective the first day of October, 1998. The motion was seconded by Mrs. Perkins and carried unanimously.

New Business:

• Manager Heist reviewed a request from J. Bruce Schelkopf, representing Robert Gregory, owner of Lot #8 Wyndemere Lake Drive, to change the taxing authority of the property from West Vincent Township to Upper Uwchlan Township. The approved subdivision plan shows the Township line through the middle of the lot and the owner would like to build on the Upper Uwchlan portion of the property. Currently the lot is being treated as a West Vincent parcel. There was concern regarding what would happen if the residence were constructed in West Vincent Township, since this issue is not addressed in the agreement. The Board will table their decision on the proposed agreement to allow time for Solicitor Greenwood to speak with the Chief Assessor of Chester County, review the agreement and submit a letter to the Board with his recommendations.
• Chester County 2020 will be held Thursday, April 22^nd, 4-7 p.m. at the East Senior High School, West Chester. Allen Heist, Zoë Perkins, Pam Shillingford-Brown (EAC), Jane Gaffer (Zoning Hearing Board) and a Planning Commission representative were given authorization to register for the conference.

Bills List:

• Mrs. Perkins made a motion to pay the bills on the Bills List dated March 8, 1999; it was seconded by Mr. Brachwitz and carried unanimously.

There being no further business, Mrs. Perkins moved the meeting be adjourned; the motion was seconded by Mr. Brachwitz and the meeting adjourned at 8:40 p.m. An executive session dealing with personnel matters followed the public meeting.

Respectfully Submitted,