ATTENDING: Chairperson Pam Brown, Members Mike Burnley and Craig Hannafin; Township Manager Allen Heist; Board liaison Zoe Perkins; and Planning Commission liaison Jim Wendelgass.

The Chairperson called the meeting to order at 9:35 a.m. Minutes from the September 8, 1998 meeting were approved.

ADMINISTRATIVE:
Zoe Perkins mentioned the Board of Supervisors has signed an agreement of sale on the Evans property, St. Matthews Road; settlement will be prior to November 5, 1998. Relocation of the Township facility will take approximately twelve to eighteen months. Jim Wendelgass suggested the EAC consider recommending a perimeter equestrian trail to access Conestoga Road; discussions regarding an equestrian trail and walking path will be continued. A companion agreement of sale is currently being reviewed by the Township Solicitor for an adjacent 2.4 acre lot in Upper Uwchlan Township.

MAIL:

• Chester County Health Department - $25 coupon offer for the first 400 residents who register and attend a free backyard-composting workshop.
• DEP - Correspondence to the owners of the former Glenmoore Mobil and Cullens Country Cupboard 2 regarding the on-going investigation of soil and groundwater contamination in the area.

REPORTS:

• St. Stephens Greene: Both systems are operating satisfactory. The Township Manager is investigating billing on a contract basis.
• Matthews Meadows: A recent inspection report from DEP showed the spray irrigation system working satisfactory; however, log entries are incomplete.
• Wetherill Estates: Township Solicitor Allan Greenwood has reviewed two proposed agreements, the first, an agreement to connect the Rice property, Bartlett Lane, to the water system and a draft purchase agreement with Philadelphia Suburban Water Company; revised agreements are expected.
• A letter was received from Green Valleys Association requesting a $1,000 contribution for the Implementation (Phase II) of the Sustainable Watershed Management Program. Manager Heist will review the original Northern Federation agreement. Robert Canace, Township Hydrogeologist with Geoscience Associates, will submit an opinion letter on the watershed program. In a prior meeting with John Hoekstra, Green Valleys Association and Thomas Cahill, Cahill Associates, it was suggested a water supply model be prepared for the Hankin Tract or Ewing Tract.
• The Municipal Park Bid was awarded to Greenway Services, Inc. on September 14, 1998; Phase I, grading and seeding of the soccer field and baseball field, is scheduled to be completed in October, 1998 and Phase II, parking lot, access road, paved play area and trails, to be completed Spring, 1999.
• In response to a memorandum from the EAC requesting the Board of Supervisors to pursue dedication of the Springlea Trails, the Board has advised the EAC they will pursue trail dedications when the West Vincent Land Trust is organized. The Land Trust will carry out the conservation and preservation activities and policies of the Township such as: monitoring easements, educational resource, accepting trails and land, land preservation, and compiling a list of interested sellers/buyers of development rights. Application has been made for tax exemption status designation and incorporation of the West Vincent Township Land Trust, Inc.; the application should be processed by the end of October.

OLD BUSINESS:

• The EAC, Planning Commission, and Board of Supervisors will hold a joint work session on Wednesday, October 7, 1998 at 7:30 p.m. to review the Zoning Ordinance and Subdivision and Land Development Ordinance public hearing comments. This is anticipated to be the final joint meeting; a public hearing prior to adoption is likely.
• A Zoning Hearing continuance has been requested to consider the application of Nextel Communications. The applicant is considering the Allan Wills property, on the eastside of Pottstown Pike, for construction of a monopole tower. If the tower location is changed, a new application will be submitted.
• A hearing will be held Monday, October 12, 1998 at 7:30 p.m. on the conditional use application from Keith S. Taylor to use a twelve acre parcel at 1303 Hilltop Road for a commercial stable operation.

SUBDIVISIONS:

• The next Hankin Group hearings for a conditional use in conjunction with a proposed zoning ordinance amendment are scheduled for tonight and Wednesday, October 21, 1998 at 7:00 p.m. at the Township Building. Water supply, sewage (a community system to serve the development versus an expanding system to serve the Ludwigs Corner area) and density are critical issues for the EAC.
• Review letters on the Romeo Coscia preliminary subdivision plan were received from the Chester County Planning Commission and Castle Valley Consultants. The EAC recommends the applicant submit the required site analysis plan. Concerns were expressed regarding the sight distance for the two proposed driveways along Horseshoe Trail; the EAC recommends the plan be revised to show three lots and one access.
• The Chester County Planning Commission and Castle Valley Consultants reviewed the Conestoga Villa (Dunworth/Ordway) sketch plan identifying potential issues that should be addressed prior to submission of a preliminary plan. The EAC recommends the applicant submit a site analysis plan; also, members do not recommend granting a waiver from open space requirements.
• A preliminary subdivision plan for the George Borst Estate property on Black Horse Road was reviewed. The plan shows 13.44 acres in the RC zoning district, divided into two residential lots consisting of 7.421 acres and 5.715 acres; on lot water and sewer are proposed and a shared driveway provides access to the lots.

A formal celebration will be held on Tuesday, October 6 at 1:30 p.m. to recognize Mr. and Mrs. Lewis Pyle, 954 Fellowship Road, who have donated development rights to the Chester County Land Preservation Program.

The purchase of trail easements and Phase III of the Township Park will be submitted to the Board as budget requests for 1999.

The meeting was adjourned at 11:05 a.m. The next meeting will be held Monday, November 2, 1998 at 9:30 a.m. Please call the Chairperson at 469-9858 if unable to attend.