ATTENDING:  Chairman James Wendelgass, Vice Chairman Kate Damsgaard, Members Wheeler Aman, Vince Kling, Joan Michaelson, and Jean Warrick.

Chairman James Wendelgass called the meeting to order at 7:40 p.m. The following correspondence was reviewed:

• James W. Gerlach - A report on the Groundwater Management Conference was received. The conference was designed to be a comprehensive examination of Pennsylvania’s groundwater system. The agenda focused on the existing management structure and considered various options on how to better assess and protect our groundwater resources.
• PA Historical and Museum Commission - The West Vincent Highlands Historic District was listed in the National Register of Historic Places on May 7, 1998.
• DEP Correspondence - Mrs. Loftus, Conestoga Road, was notified the compounds associated with gasoline contamination were identified in the water collected from the holding tank, prior to the filtration system in place at her residence (the filtration system on the well appears to be adequately removing the gasoline contamination from the water). DEP is currently investigating the possible sources for this contamination. The former owner of Cullens Country Cupboard 2 and the Exxon Company, U.S.A. have been requested to submit well survey data, no later than September 4, 1998, to assist in the effort to determine the source for the contamination discovered at neighboring properties.
• Allan Greenwood, Esq. - requesting Morgan Brothers Builders, Inc. to take corrective action to rectify the problems with stormwater basin No. 2.
• Northern Federation's Sustainable Watershed Management, Phase II Implementation - The Planning Commission will review translating the water numbers into a land use reality, specifically the existing criteria of Q7-10 and the proposed criteria for first order streams. Consultants will be invited to address these issues at the August meeting. Geoscience Associates, Inc. review of the Sustainable Watershed Management report and Castle Valley Consultants, Inc. review of the draft stormwater management ordinance will be sent to members prior to the August meeting.
• DEP - Letter of notification informing the Township that the Environmental Quality Board approved regulatory amendments that changed the designated uses of certain water bodies in the municipality. (Birch Run Basin proposed designation Exceptional Value Waters)

The Planning Commission, EAC and Board of supervisors will hold a joint work session on Monday, July 20, 1998 at 7:30 p.m. to review and discuss the Zoning Ordinance and Subdivision and Land Development Ordinance public hearing comments.

Chairman Wendelgass reviewed the following correspondence regarding zoning issues:

• Land Planner Randall Arendt - Response to major comments at the third public hearing.
• Ronald C. Nagle, Esq. - Zoning classification of the Zarichniak property, Birchrun Road.
• East Vincent Township - Group Homes section of the Zoning Ordinance.
• Craig Hannafin - Section 2108-Lighting and the need to address the problem of uplighting; also included were a copy of an outdoor lighting ordinance adopted by Branford, CT and a model ordinance template designed by the Illuminating Engineering Society of North America.
• Realtors Southeast Regional Public Affairs Dept. - comments regarding Section 2003 - Real Estate Signs.
• David Kusner - Review comments on the draft Zoning Ordinance and suggested definitions.
• Darrell M. Hoffman, VMD - Zoning classification of five lots in the area of Blackhorse Road and Pottstown Pike.
• 32 letters from Township residents regarding TDR Sending and Receiving Zone.
• A draft copy of an ordinance establishing and adopting the "Official Map" of PA Route 100 By-Pass Corridor was received.
• The Township has been requested by the Chester County Health Department to oversee the temporary pump and haul system at the Helen Wade Parke property; a Sewage Holding Facilities Agreement and escrow account have been finalized. Formal written notification of the chosen long-term alternative will be submitted to DEP by July 24, 1998.
• The Zoning Hearing Board will meet Tuesday, August 18, 1998 to consider the application of Nextel Communications for construction of a 180' monopole tower; the application was coupled with a challenge to the validity of the Zoning Ordinance.
• The Zoning Hearing Board formal decision on the Michael E. Wozniak application was received.
• Tomlinson Fort, St. Andrews Lane, regarding the Polay appeal.

The Board of Supervisors granted final approval of the Matthews Run Subdivision Plan during their Friday, June 26, 1998 Administrative Meeting.

Mr. Steven Siana was present to review the Sheeder Mill Subdivision Plan, an as-built road plan and one additional lot to a previously approved 16 lot subdivision plan on 84.2 acres. The approved plan used the lot averaging design option as permitted in the RC zoning district. What were Lots 10, 11, and 12 from the approved plan are now Lots 10, 11, 12, and 13. The road alignment was modified because of site conditions related to slope and stormwater runoff. The new road alignment required some minor lot line and lot area adjustments. Affected Lots 10, 11, 12, and 13 are owned by Mr. Siana; a .207 acre area will be added to Lot 14 owned by Susan Quigley.

Also present were Kirsten and William S. Hare, owners of Lot 8, and Douglas McGee, owner of Lot 7. Mr. Siana reviewed a letter written by David A. Beideman, Beideman Associates, addressing the dimension discrepancy found on the plan along the Lot 8 property line and the questions regarding Hunt Hill Road right of way. The property line was erroneously dimensioned with a typographical error; the correct dimension of 486.19 feet, as mentioned in the Hare deed and shown on the original Sheeder Mill subdivision plan, will be corrected on the next revision to the plan. The location of the cartway of Hunt Hill Road was also questioned; the detail shows that neither the paved cartway nor the proposed road right of way encroach into the Hare property.

The Board of Supervisors signed a letter dated August 1, 1994 which summarized the modifications to the improvements made to Hunt Hill Road and states "The Township hereby consents to the field change to the location of Hunt Hill Road and the Developer will provide an "as built" plan upon completion of the same." Mr. Siana advised the Planning Commission an overlay was submitted at that time. The Township files will be reviewed to procure documentation supporting the Board of Supervisors approved an 0.83' right of way on a section of Hunt Hill Road and review letters or documentation from the Township Engineer stating that the reduced right of way is adequate.

The Declaration of Covenants, Easements, Obligations and Restrictions of Sheeder Mill Subdivision note #7 state "No lot shown on the record plan shall be further subdivided at any time". The declaration can be amended.

The Planning Commission will request a legal opinion from Planning Counsel Fronefield Crawford regarding the following concerns:

• Classification of this plan - i.e. a new subdivision plan, re-subdivision, amendment to an existing approved plan, or revised plan - and does it matter what it is called.
• Can an approved subdivision plan, which used the lot averaging option, be further subdivided? Reference was made to Section 1604 of the Zoning Ordinance.
• Lot averaging design options require a 5-acre average lot size; the subdivision into 17 lots as proposed equals a 4.96 acre average lot size. Is this a Zoning Hearing Board issue or discretionary issue of the Board of Supervisors?
• Since some of the lots have been sold, will approval be required from the current lot owners. Will the sold lots be netted out and recalculations made to accommodate the lot averaging option?
• How do you advise Mr. Siana to proceed?

The following plan revisions/issues were discussed:

• Beideman Associates will confirm the Lot 12 minimum net lot size area of 5.398 acres.
• Addition of the existing pipeline and horse trail easements on Lot 8.
• Addition of the lot area for Lot 8.
• Percolation test has been completed for Lot 11 per the Chester County Health Department's request.
• Addition of a note stating the individual grading, stormwater management and erosion and sedimentation control plans shall be submitted to West Vincent Township for review and approval at the time of building permit application.

James Dunworth, equitable owner of the Ordway property, and Bill Conver, Conver and Smith Engineering, Inc., were present to review a sketch plan for the 24.8 acre heavily wooded Conestoga Road property. The plan shows a manufactured house project, possibly restricted as senior (one spouse over the age of 55) housing, of 114 lots, with a community sewer system and public water proposed. Mr. Dunworth referred to Buckingham Springs in New Hope as a model for the "Conestoga Villas" project. Waivers of Subdivision and Land Development Ordinance Section 611D2a, interior street right-of-way width and Section 802J1, open space requirements, were requested. The proposed 20' wide roads will be owned by the park management. The Ordinance requires 20% open space exclusive of setback and buffer areas with 50% of open space located in one area; the proposed plan shows 8.42% open space. The southern quarter of the property is an 18-20% slope area.

The sketch plan shows a minimum lot size of 58' X 85', 2 bedroom/2 bath units approximate size of 28' X 56', building separation of 15' on each side, and off street parking of five spaces per two units.

Areas of concern include water, utilities, stormwater management, tree removal and sewer. The Planning Commission suggested a possible center island and/or significant areas for green space. A site visit is scheduled for Thursday, July 23 at 4 p.m.

George Robinson was present to review the Robinson Subdivision Plan, a two lot subdivision plan of a 21 acre tract on Horseshoe Trail. The final plan revisions will include concrete monuments and two turnouts spaced 200' along the shared driveway. Motion by Vince Kling, seconded by Kate Damsgaard, to recommend approval of the Robinson Subdivision Plan with requested waivers and revisions; the motion carried unanimously.

Motion by Vince Kling, seconded by Kate Damsgaard, to recommend approval of the Ludwigs Corner Fire Company Lot Line Change pending receipt of the signed Form B from the Chester County Health Department; the motion carried unanimously.

Ellie Brown and Engineer Tracey Borusiewicz were present to review the Ellie Brown Subdivision Plan. The plan shows 5.120 acres divided into two lots: lot 1, a 2.403 acre proposed residential lot and lot 2, consisting of 2.717 acres, the Flowing Springs Inn and parking area. Outstanding issues and concerns include:

• The applicant will delineate steep slope areas on Lot 1.
• Location of the existing well and septic system will be shown on the plan.
• Per the Zoning Hearing Board Decision, there shall be a physical separation between the lots; the physical division line intended to visually separate the uses with the restaurant on one side and the residential use on the other.
• The names of abutting property owners will be shown on the plan.
• Sewer, Water and Hydrogeology Study Waiver requests will be added to the plan.
• Stormwater Management notes recommended in Castle Valley Consultants review letter dated June 26, 1998, item number six, will be added to the plan.
• Site Analysis Plan will be submitted.
• Driveway Construction note will be added to the plan stating all driveway construction Shall comply with all Township standards in effect at the time of construction.
• Planning Module will be submitted to the Chester County Health Department.

The applicant will submit a revised preliminary/final plan prior to the August Planning Commission meeting. A site visit is scheduled for Thursday, July 23.

There will be no Planning Commission work session in August; the regular meeting will be held Thursday, August 20, 1998. The minutes from the June 18, 1998 meeting were unanimously approved with a motion from Vince Kling and second from Joan Michaelson. The meeting was adjourned at 10:45 p.m.