ATTENDING: Chairperson Pam Brown, Members Jan Beale, Craig Hannafin, and Ginny Wright; Board liaison Zoe Perkins; and Planning Commission liaison Jim Wendelgass.

The Chairperson called the meeting to order at 9:45 a.m. Minutes from the June 1, 1998 meeting were approved.

ADMINISTRATIVE:
The EAC, Planning Commission and Board of Supervisors will hold a joint work session on Monday, July 20, 1998 at 7:30 p.m. to review the Zoning Ordinance and Subdivision and Land Development Ordinance public hearing comments.

Jim Wendelgass reviewed a letter written by The Hankin Group to Philadelphia Suburban Water Company advising the water company of their proposed development and projected water use and requesting a letter indicating whether or not the water demand can be accommodated. It was agreed, public water is a good alternative for this specific site; however, there are concerns regarding the limited area for stormwater treatment, the impact created by additional water and the water recharge issue. Zoe Perkins mentioned The Hankin Group has submitted a conditional use application and an application for amendment to the Zoning Ordinance ("Unified Development Area District"); the Board of Supervisors has been requested to hold a public hearing for this application.

Also, the Board is conducting a preliminary survey of all lot owners within Matthews Meadows to assess their initial opinion on the Township use of the Evans’ property.

MAIL:

• Chester County Health Department – Regional Household Hazardous Waste Collection Event will be held July 11 at the Owen J. Roberts High School from 9 a.m. to 3 p.m. Volunteers are needed at the site for internal traffic control, survey participants and help maintain general order. Since West Vincent Township is a participating municipality, there will be no charge to Township residents bringing HHW to the collection event.
• DEP - Mrs. Loftus, Conestoga Road, was notified the compounds associated with gasoline contamination were identified in the water collected from the holding tank, prior to the filtration system in place at her residence. (The filtration system on the well appears to be adequately removing the gasoline contamination from the water.) DEP is currently investigating the possible sources for this contamination. The former owner of Cullens Country Cupboard 2 and the Exxon Company, U.S.A. have been requested to submit well survey data, no later than September 4, 1998, to assist in the effort to determine the source for the contamination discovered at neighboring properties.
• Chester County Health Department - Robert Mosteller, Jaine Lane, was notified of sewage violations.
• Cook Property, Sheeder Mill Road - The Township was notified of clear cutting of trees and brush on the property. A copy of regulations regarding the clear cutting of trees was sent; the owner was advised to contact the Conservation District to discuss acceptable control measures.
• PA Historical and Museum Commission - The West Vincent Highlands Historic District was listed in the National Register of Historic Places on May 7, 1998.
• Chester County Conservation District - A site inspection of the Darlington pond revealed concerns regarding the trees planted on the pond berm and seepage and piping along the pond berm. A joint inspection with the Conservation District, DEP and the Township will be scheduled.
• Chester County Conservation District - The plan for the Kochensky pond construction has been reviewed and found adequate.
• Realtors Southeast Regional Public Affairs Department - Suggested language addressing real estate directional signs for incorporation into the Zoning Ordinance was submitted.

REPORTS:

• St. Stephens Greene: Corrective action has not been completed to rectify the problems with stormwater basin No. 2; the slopes of the basin are less than the approved design and recommended standards and trees left in the basin berm during construction have hindered compaction.
• Township Park: The Township Engineer is revising the plans and bid specifications for the Township Park based on the Chester County Parks and Recreation Department review.
• Trails: The Trail Subcommittee's work on the Township Trails Map/Narrative has been put on hold until completion of the Zoning Ordinance and Subdivision and Land Development Ordinance review.

OLD BUSINESS:

• West Vincent Township Zoning Ordinance and Subdivision and Land Development Ordinance: Craig Hannafin reviewed her memorandum to the Board of Supervisors regarding Section 2108 - Lighting and the need to address the problem of uplighting (any light source that distributes illumination above a 90° horizontal plane). Also included were a copy of an outdoor lighting ordinance adopted by Branford, CT and a model ordinance template designed by the Illuminating Engineering Society of North America. The EAC also discussed the references in the proposed Zoning Ordinance to the West Vincent Township Historical Commission; since a Historical Commission has not been appointed, it was suggested the EAC be designated as this advisory board to deal with the matters pertaining to any of the identified cultural and historic resources and administer any historic preservation provisions as issues arise.
• The Zoning Hearing Board met Tuesday, June 17, 1998 to consider the application of Nextel Communications for construction of a 180' monopole tower; the application was coupled with a challenge to the validity of the Zoning Ordinance. The applicant requested a continuance which has been scheduled for Tuesday, August 18, 1998 at 7:30 p.m.
• Application has been made for tax exemption status designation and incorporation of the West Vincent Land Trust Inc.; the paperwork will be finalized in six months to one year.
• As a result of the ongoing problems at the Helen Wade Parke property, the Township has been requested by the Chester County Health Department to oversee the temporary pump and haul system; a Sewage Holding Facilities Agreement and escrow account have been finalized.
• Michael and Janet Polay have filed a zoning appeal to the Court of Common Pleas, appealing the decision of the Board of Supervisors denying the Polays' curative amendment challenge to the validity of the Township Zoning Ordinance.
• Parts of Jaine Lane, Davis Lane, Dewees Lane, and the dirt portion of Black Horse Road and St. Andrews Lane were treated for dust control last week. These roads were coated with PennSuppress, a paraffin mixture used last year with good results.

SUBDIVISIONS:

• Ellie Brown Subdivision Plan: A review letter was received from the Township Engineer. The EAC recommends denial of the waiver of Section 402.E.2 requiring stormwater management measures due to the slopes on the property.
• Stephen Siana/Sheeder Mill Subdivision Plan, an as-built road plan and one additional lot to a previously approved 16 lot subdivision plan on 84.2 acres. A review letter was received from the Township Engineer. Based on the gross total site acreage figure of 84.28 acres from the approved plan, it is not possible to meet the 5-acre average lot size requirement with a subdivision of 17 lots, as proposed; a zoning hearing will be necessary. The Declaration of Covenants, Easements, Obligations and Restrictions of Sheeder Mill Subdivision note #7 states "No lot shown on the Record Plan shall be further subdivided at any time"; the document will need to be amended. It appears that Lot #8 may be affected by the as-built road; this property owner may be required to sign the owner affidavit and subdivision acknowledgement.
• Matthews Run Subdivision Plan: Final Plan approval was granted by the Board of Supervisors Friday, June 26, 1998. Discussions are taking place regarding the conveyance of the trails to the Township.
• Ewing Tract: Notification was received from TriState Environmental Management Services, Inc. that a Phase 1 Environmental Site Assessment will be conducted on the property.

The meeting was adjourned at 11:30 a.m. There will be no August meeting; the next meeting will be held Tuesday, September 8, 1998 at 9:30 a.m. Please call the Chairperson at 469-9858 if unable to attend.